Clinical workload profile of medical physics professionals at particle therapy Centers: a National Survey in Japan

The current research on staffing models is primarily focused on conventional external photon beam therapy, which predominantly involves using linear accelerators. This emphasizes the need for comprehensive studies to understand better and define specific particle therapy facilities’ staffing requirements. In a 2022 survey of 25 particle therapy facilities in Japan with an 84% response rate, significant insights were obtained regarding workload distribution, defined as the product of personnel count and task time (person-minutes), for patient-related tasks and equipment quality assurance and quality control (QA/QC). The survey revealed that machinery QA/QC tasks were particularly demanding, with an average monthly workload of 376.9 min and weekly tasks averaging 162.1 min. In comparison, patient-related workloads focused on treatment planning, exhibiting substantial time commitments, particularly for scanning and passive scattering techniques. The average workloads for treatment planning per patient were 291.3 and 195.4 min, respectively. In addition, specific patient scenarios such as pre-treatment sedation in pediatric cases require longer durations (averaging 84.5 min), which likely include the workloads of not only the physician responsible for sedation but also the radiotherapy technology and medical physics specialists providing support during sedation and the nursing staff involved in sedation care. These findings underscore the significant time investments required for machinery QA/QC and patient-specific treatment planning in particle therapy facilities, along with the need for specialized care procedures in pediatric cases. The results of this survey also emphasized the challenges and staffing requirements to ensure QA/QC in high-precision medical environments.